PLEASE SEE ALL IMPORTANT INFORMATION BELOW

All students participate in our End of Year Concert and students work on these routines each week in class, developing their skills in the process and learning the importance of rehearsal, commitment, performance techniques and teamwork. All students are assumed attending in accordance with our enrolment terms and conditions. As a result all planning that goes into the logistics in the day have your child's attendance included.

In terms of attendance, it is very important that students do not miss any of their scheduled classes between now and concert time so they can spend their rehearsal time together to perform their routines, feel confident and look amazing. If for any reason your child will miss a number of their regular classes in Term 4, we ask that you contact Miss Steph via email to let us know in advance.

Sunday 23rd November, 2025

This year’s Full Studio Rehearsal is on Sunday 23rd November, 2025 and will once again be held at Soldiers’ Settlement School Hall (access from Lawson St).

What to wear / bring:

- All students are required to be in their FULL UNIFORM with the correct shoes, stockings and neat hair as per class requirements.
- Full water bottle

- Light (mess free) snacks

- All their required dance shoes

We have staggered drop off and pick up times for each age group to ensure a smooth rehearsal day.
To ensure a smooth drop off and pick up we ask that parents access the school hall via ANZAC Parade end of Lawson st to keep traffic flow in one direction.
A reminder to not park in the driveways of local residents (car-pooling with other parents is also advised where possible).

Please see the below times and information for the rehearsal:

Arrival / Pick up times

Kindergarten to Year 2 (Juniors):
Arrival: 8:30am
Pick up: 11:00am

IMPORTANT NOTE: Students are required for their entire block. Arriving late or leaving early may result in your child's rehearsal time being missed.

Year 3 & Year 4 (Intermediates):
Arrival: 10:30am

Pick up: 12:00pm
IMPORTANT NOTE: Students are required for their entire block. Arriving late or leaving early may result in your child's rehearsal time being missed.

ALL students in Acrobatics, Cheerleading and / or South Coogee classes:
Arrival: 11:30am

Pick up: 1:00pm

IMPORTANT NOTE: Students are required for their entire block. Arriving late or leaving early may result in your child's rehearsal time being missed.

Year 5 & Year 6 (Pre-Seniors):
Arrival: 12:30pm

Pick up: 2:00pm

IMPORTANT NOTE: Students are required for their entire block. Arriving late or leaving early may result in your child's rehearsal time being missed.

Year 7 & over (Seniors):
Arrival: 1:30pm

Pick up: 3:00pm

IMPORTANT NOTE: Students are required for their entire block. Arriving late or leaving early may result in your child's rehearsal time being missed.

PHOTOGRAPHY & VIDEOGRAPHY
Your children want to see your smiling faces, not your screens!
Private videography and photography is strictly prohibited as we will have professionals attending on the day to provide these services for us leaving you free to sit back and enjoy the show & be present in the moment!
Digital videos will be emailed out once ready.

CONCERT TSHIRT

All students can purchase a concert commemorative t-shirt via our online store. Orders for the T-shirts close on Friday 14th November, 2025 at 5pm. Unfortunately we are to accomodate late orders. All T-shirt sizing is true to size and cannot be exchanged or refunded.

>> CLICK HERE TO ORDER CONCERT TSHIRT <<

CONCERT DIGITAL VIDEO

We engage the services of a Professional Videographer so there is strictly no filming or photography permitted throughout the production.
Our end of year Concert Digital Video is included in your 2025 Concert Fee and once edited and ready will be sent out to all families. Concert videos should be emailed out by Mid January.

HAIR AND MAKEUP BOOKINGS
If you are wanting us to do your child's hair and / or make up on concert day please fill out our online form.
Hair and make up bookings are CASH ONLY and must be paid at the sign in desk on arrival.
BOOKINGS CLOSE: Friday 28th November, 2025

>> CLICK HERE TO BOOK YOUR HAIR AND / OR MAKE UP <<

LOCATION

Our End of Year Concert will be held at:

UNSW Science Theatre

Science Theatre (F13), University Mall, UNSW Sydney, Kensington NSW 2033

DATE & TIME

Our End of Year Concert will be held on Saturday 6th December, 2025

AUDIENCE TIMES
Foyer Doors Open: 3:00pm
Theatre Doors Open for Seating: 3:30pm
Show Commences: 4:00pm
Show should be finished before 6:30pm

See the Concert Day Procedures below for arrival times.

WHAT TO WEAR

ARRIVAL AND FINALE UNIFORM

All students are to arrive and participate in the finale in FULL Malabar Dance Crew uniform.
Students who purchase the concert T-shirt are welcome to wear this with any MDC shorts / leggings.
Appropriate footwear must be worn with uniform. If your child does not own Jazz shoes they are to wear the black or plain white sneakers.
No crocs, sandals or other shoes are to be worn for student safety.

SHOES & STOCKINGS

Tap - Tan buckle up tap shoes with tan convertible stockings

Ballet - Pink ballet shoes with pink ballet stockings

Contemporary - No shoes, tan convertible stockings (foot thongs optional)

Hip Hop - Black & White canvas shoes with tan convertible stockings

Cheer - Plain white joggers/runners tan convertible stockings

Acrobatics - No shoes, tan convertible stockings

Circus - No shoes, tan convertible stockings
Ready Set Dance Level 3 / Kindy Combo - Tan Jazz Shoes with tan convertible stockings
Jazz & Musical Theatre -
Kindergarten - Year 4 (Junior & Intermediate) - Tan jazz shoes with tan convertible stockings.
Year 5 and over (Pre-Senior & Senior) - Black jazz shoes with tan convertible stockings

Note: Boys do not wear stockings and will wear plain white ankle socks with their costumes.

Stockings are available for purchase at the studio in the lead up to concert.

>> VISIT OUR UNIFORM SHOP BY CLICKING HERE <<

UNDERWEAR

Please make sure your child is wearing flesh coloured underwear. If students are wearing a bra please make sure it has clear straps and back. Please be aware that under stage lights, dark coloured or patterned underwear does not look good under light coloured costumes.

HAIR

Dancers will require a Slick VERY High Pony.
Ponytail should be visible if looking at student front on.

You will need to use a lot of hairspray/gel and a fine tooth comb to achieve the slick look and multiple elastics. Please also use an elastic the same colour as their hair. Please ensure Ponytail is straight.
If students are in ballet please ensure they pack bun nets and bobby pins.

Please note, for boys neat and tidy hair is all that is required. No colours or crazy hairstyles please.

MAKEUP

Stage makeup needs to be heavier than normal day makeup. Please try not to cake it on or make it look like a mask as this does not look natural on stage.

Apply make-up base. Foundation needs to be darker than what their normal shade would be. Apply pinkish brown tone blush to cheekbones.

Apply pink/brown eye shadow on lid – work from the inside corner along the lash line. You may also like to use white under the brow to highlight.

Define the eyes with black eyeliner pencil. Use along the top and bottom lash lines.

Add lots of black mascara to both top and bottom lashes.

Apply red lipstick.

Please note, boys are not required to wear makeup.

JEWELLERY AND NAIL POLISH

No Jewellery is to be worn (including earrings), please leave all jewellery at home. Also, please remove all nail polish.

WHAT TO BRING

FOOD & DRINK

In line with venue rules there is to be NO food in dressing rooms. Eating time will be allocated for students to have in breaks. Please bring a labelled water bottle ONLY.

Please remember we are a NUT FREE studio. Strictly no nuts or nut products are to be packed as they will be discarded by our team for the safety of our students.

PACKING CHECKLIST

Students are to bring all of their belongings in a clear plastic box or bag. It is much easier than rummaging through a bag and supports our staff and helpers locate items when students misplace them.
Please write their names all over the box / bag and on everything that they bring to make sure all items are returned to your child.

Please use the following checklist:

- Stockings and dance underwear - wear on arrival

- Full MDC uniform (with Concert t-shirt if purchased) - wear on arrival

- Shoes

- Makeup for touch-ups

- Hair brush, extra bobby pins, safety pins, hair spray, elastics

- Plain Black boyleg shorts (can be from Kmart) for under costumes.

- Water, water and more water!!!

- Healthy snacks and lunch - long lasting nourishing food is best!

- Students may want to bring a small quiet game, book or something to keep them amused - no devices!

DROP OFF

On concert day, all students will be staying backstage with us for the duration of the concert. Students need to have their hair and makeup done and stockings on before being dropped off (if not booked in for hair and make up with us).

Please drop off  your child to the Science theatre main doors where they will meet one of our staff members at their allocated arrival time.

To assist staff with smooth transitions no parents are permitted to enter the venue prior to doors opening for the event. 

ARRIVAL TIMES: 
All Troupe Students: 9:30am
Year 7 & over (Seniors): 9:30am
Year 5 & 6 (Pre-Seniors): 9:30am
Year 3 & 4 (Intermediates): 1:30pm
Kindergarten - Year 2 (Juniors): 1:30pm
Students ONLY in Cheerleading, Acrobatics and / or South Coogee classes (no other classes): 1:30pm

SECURITY & STUDENT SAFETY

To help with student organisation and safety, all students will be put into allocated group by our staff.

As always, the safety of our dance family is our #1 priority. On concert day all students will be marked off upon arrival to the theatre by a staff member.

All backstage helpers will be issued with security passes that will be worn at all times. Only Malabar Dance Crew staff and registered helpers are permitted backstage. We are unable to run messages or food to students, so please make sure they have everything before they come backstage for rehearsal and the concert.

We do this to protect the students, please respect this policy. Please try not to bring anything valuable, especially electronic devices. Mobile phones are not to be taken backstage or in the changing areas during the concert.
Malabar Dance Crew and UNSW takes no responsibility if an item is damaged, misplaced, lost or stolen.

MEDICAL CONDITIONS

If your child has any Medical Conditions that may require attention whilst in our care or are carrying any medication with them, please notify our supervisors when you sign in so they can take medications to our first aid desk.

AFTER SHOW COLLECTION POINTS:

After the show, all kindergarten through to year 4 students will return to the stage for collection with their bag.
To assist our staff and helpers with a smooth collection process, we kindly ask that only ONE parent collects the child once they are on stage waiting with their bag.
The collecting parent will enter the stage from the stairs on the right (if facing the stage) and exit the stage via the stairs on the left (if facing the stage).
Staff will be at the entry and exit points of the stage to support traffic flow and ensure all students leave with a parent.

Year 5 & Year 6 students will be directed to a location within the theatre space which will be communicated on the day. Parents will be able to collect their child from this point.

All senior students year 7 & over will be let into the foyer after the show to find their parents.
Staff will be at the glass doors to ensure all students leave with a parent.

COSTUME HIRE POLICY

Costumes are HIRED from the studio and MUST be returned at the end of the night. All hired costumes will be taken to the venue on the concert day by Miss Steph. No students are to take home any part of their costume at any time.

Please make sure your child understands that it is important that their costume goes back in the bag labelled with their name. A fee will be charged for any costumes that are missing or damaged (most damage happens from food stains).

All costumes at Malabar Dance Crew are hired so we can keep dance affordable for our families.

The costumes we own are valued anywhere between $60-$150 per costume so this is fantastic value that we love providing our families.

Please note: As costumes are hired they MUST be returned at the end of the night for laundering and to return to storage. Please make sure you communicate this with your child.